THIS BID IS NOW CLOSED
For B-23-64 Legal Notice and form to access bid documentation, please follow the link below:
Appendix 14-8: Notice to Bidders – Advertisement of Bid
Notice is hereby given that Sullivan County will accept sealed bids for: B-24-24
Sullivan County Bridge Maintenance 2024 – CR 32 / Proctor Rd over Mill Brook
Town of Lumberland, Sullivan County, NY
PIN 9754.74
D040872
Bid Number: B-24-24
The Owner is the Sullivan County DPW and the work site is located in the Town of Lumberland. The projects limits extend from: within 100’ in either direction of the CR 32 over Mill Brook Bridge
The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following:
- Provide maintenance and protection of traffic
- Remove and replace existing bridge joints
- Install paint containment system
- Repaint the beam ends and bearings
- Alternate Bid Items include concrete repair to the deck fasciae
This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on May 1, 2024 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.
The DBE goal for this project is: 6%
There are no M/WBE goals for this project.
The EEO Employment goals for this project are: 17% Minority Employment Goal
6.9% Women Employment Goal
The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://www.dot.ny.gov/main/business- center/civil-rights2/civil-rights-repository/Tab/EBO_Login_Application.pdf.
No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.
Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined or obtained, at no expense, between the hours of 9:00 am and 5:00 pm Monday through Friday at the office of:
Sullivan County Office of Purchasing & Central Services
Sullivan County Government Center
100 North Street
Monticello, NY 12701
Tel #: 845-807-0515 Or requested through Email @ purchasing@sullivanny.us
No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.
Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.
Addenda will be emailed from Sullivan County Office of Purchasing & Central Services to Bidders listed on the official Plan Holders List. An emailed response from the Bidder, to the Addendum sent by Sullivan County Office of Purchasing & Central Services will act as proof that the Bidder received the Addendum. In addition to an emailed response. Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on page 19 of the Bid Form and the Acknowledgement of Receipt of Addenda, page 20. Failure of any Bidder to receive any such Addendum or interpretation shall not relieve such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.
Questions regarding the Contract Documents should be directed to Allyson Lewis, Director, Sullivan County Purchasing and Central Services either through email at: purchasing@sullivanny.us or by telephone at 845-807-0515. Bidders shall promptly notify Allyson Lewis of any errors, omissions, conflicts or ambiguity within the Contract Documents within 3 days of bid opening.
All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications. This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.
Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the base bid in the form and subject to the conditions provided in the Instructions to Bidders.
Bids to be considered must be received in a sealed envelope at Sullivan County Office of Purchasing & Central Services, Sullivan County Government Center, 100 North Street, Monticello, NY 12701 by 1:00 PM, local time, on May 17, 2024 at which time they will be publicly opened and read aloud in the Sullivan County Office of Purchasing & Central Services. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID B-24-24: SULLIVAN COUNTY BRIDGE MAINTENANCE 2024”.
The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment Bonds guaranteeing performance of work and prompt payment from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at
https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility- forms?redirect=legacy#Construction.
The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2,1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.
Sullivan County reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids. All bids are subject to final review and approval by the Sullivan County Legislature before any award of contract may be made. Receipt of bids by Sullivan County shall not be construed as authority to bind Sullivan County.
The work will be substantially completed 106 calendar days from Notice to Proceed and completed and ready for final payment on October 1, 2024.
The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.
Owners Contact Technical Questions
Sullivan County Government Center Allyson Lewis
100 North Street Director
Monticello, New York Office of Purchasing & Central Services 845-807-0515 Sullivan County Government Center
100 North Street
Monticello, New York 12701
845-807-0515
Dated: April 26, 2024
BIDDERS, PLEASE BE AWARE...
For competitive bids involving New York State funds, the State now requires bidders to certify their business has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual training toward such for all of its employees. A State agency or department may, at its discretion, also require compliance with the certification requirement even when competitive bidding is not required.
State Finance Law §139-l. Statement on Sexual Harassment in Bids New York State Finance Law §139-l, effective January 1, 2019, requires, in relevant part, that “[e]very bid . . . made to the state or any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, shall contain [a] statement subscribed by the bidder and affirmed by such bidder as true under the penalty of perjury. . . [that] ‘[b]y submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.’ The bidder must provide the foregoing certification prior to any award being made by a State Agency.
For additional guidance on drafting an appropriate sexual harassment policy and developing appropriate training please refer to www.ny.gov/combating-sexualharassment-workplace/employers#top